Parallel task assignment in Flows

Jeff Sanchez

May 05, 2017 12:22

Hello,

Id like to have one person provide basic information in a flow/form that when submitted starts parallel (2 in this case) tasks for other people. Each of the other people would compete their tasks independently.The parallel tasks forms would utilize the basic information provided by the initial submission.

The idea is to allow the initiator to use one form to start 2 different flow. The flows would have similar steps but different forms and different user/group assignments.

Suggestions on how this can be accomplished?

Thanks

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  Prajakta

  May 05, 2017 13:31

  Hello Jeff,

  Can you tell us how many fields, and of what kind, are required for the basic information that you want to start the flow with?

  Thanks,

  Prajakta

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  Jeff Sanchez

  May 05, 2017 13:39

  Hi

  I dont know exactly yet but it would be like basic contact information, names, address, phone, position, and possibly some kind of id number provided by the initiator.

  Thanks for the follow up.

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  Prajakta

  May 05, 2017 14:14

  Hi Jeff,

  frevvo does not have the ability to run the same flow in parallel steps right now. We have an enhancement ticket (16495) open to add this functionality in a future release.

  For now, I might have a way for you to do this, but it is slightly complicated.

  Please see this documentation about Task For First step property available in flows. It allows you to trigger the flow for a different user or role when you browse the flow URL. In your case, I would recommend that you create a separate form with all the basic information fields in it. Then add a field where the user filling in that form can add the list of users for whom he wants to start the flow. Then create a business rule which uses http.get method to call your workflow URL. You will have to call this URL multiple times depending on how many users you want to create the task for. And you can pass the usernames of those users and basic information data to the flow in this URL by using _data URL parameter.

  If you are interested in going with this approach, I can send you a sample form that does this. Please let me know.

  Thanks,

  Prajakta

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  Jeff Sanchez

  May 05, 2017 16:37

  Hi Prajakta,

  Yes, if you dont mind, please send a sample. Seeing the process in context would be very helpful.

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  Prajakta

  May 05, 2017 16:47

  Hi Jeff,

  Please download the sample form from here: https://drive.google.com/file/d/0B-M2zCGiQcOvNTFNZWJkcHJILXc/view?usp=sharing

  This form has business rules which trigger another flow whose Task for First Stpe property is checked and the first step of that flow is assigned to {SubmitterUserId}.

  Thanks,

  Prajakta

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